AI Powered Apparel

Operating System

Turn quotes, mockups, and production into one AI-driven flow. Threadline automates the busywork so your shop wins more jobs, ships faster, and scales without adding headcount.

Turn emails into quotes in seconds

Just tell the AI what you need. It reads customer emails, searches your catalog for matching products, and builds complete quotes with the right sizes, colors, and decorations — all while you watch.

Acme Print Co
Threadline
D

Create Quote

Build a custom quote for your customer

Choose an existing customer or create a new one

American Excavating (Kathy)

Add garments and specify quantities for each size

No items added yet

C2 Sport

5100

Safety Orange

10

$25.70

25

$25.70

30

$25.70

20

$25.70

15

$27.70

Total

$2,570.00

Left Chest
Embroidery
5000
stitches
In-House
Contracted
Stitch Masters Inc.
Standard Embroidery 2024

$350.00

$3.50 per unit

Add fees for screens, shipping, digitization, setup, etc.

No additional fees

PRICING

Customer Price
S
M
L
XL
2XL
Per Piece
$
35.20
10 pcs
$
35.20
25 pcs
$
35.20
30 pcs
$
35.20
20 pcs
$
37.20
15 pcs
Total Garment Cost$2,570.00
Subcontractor Cost$350.00
Total Cost to Client$3,550.00
Total Profit$520.00
Profit / Piece$5.20
Profit Margin14.6%
AI Assistant

Create a quote based on Kathy's email at American Excavating

read_email

From: Kathy <kathy@americanexc.com>

Subject: Quote Request - Work Shirts

Hi,

We need 100 safety orange performance shirts for our outdoor work crew. Preferably moisture-wicking material. Can you send a quote?

Thanks,
Kathy

Search_Catalog_Products
add_quote_garment
add_decoration

I found the C2 Sport 5100 in Safety Orange. Added to your quote with size breakdown.

Choose the contractor with the best pricing for this job

List_Pricing_Sheets
compare_contractor_pricing

Based on 100 units at 5,000 stitches, Stitch Masters Inc. offers the best rate at $3.50/unit. I've selected them for this job.

I want to make at least $500 profit on this job. Set the customer pricing to make that happen

calculate_customer_pricing

Done! I've set the customer price to $35.20/unit which gives you a profit of $520.00 on this 100-unit order.

Ask me anything...

Every job moves in one line

Walk customers from first quote to doorstep with a single, visible timeline. Each stage keeps the files, approvals, and tasks your team needs to stay ahead.

Quote

Customer readyStep 1

Build quotes in seconds, not hours

Threadline pulls live pricing from your suppliers and auto-fills sizes, colors, and quantities from customer requests.

  • AI extracts order details from emails or intake forms
  • Markup rules apply automatically with supplier costs
  • Real-time inventory from S&S, SanMar, and more
Live supplier pricing

Quote Items

Add garments and specify quantities for each size

Product
Quantities
Total
0

$34.16

0

$34.16

0

$34.16

0

$34.16

0

$34.16

0

$35.16

0

$37.16

0

$38.16

Total

—

Decorations
5000
stitches
$Decoration Cost—

Artwork

VisualsStep 2

Customers see their order, you see the timeline

Share a portal link and let customers upload artwork, approve mockups, and track progress without a single back-and-forth email.

  • Customers upload artwork directly to the job
  • Approve mockups with one click from their phone
  • Real-time status updates keep everyone aligned
Customer portal included

American Excavating - Work Shirts

Artwork

JOB-25-0377

Quote
ArtworkCurrent Stage
Prep
Production
Shipping
Delivered

Waiting for Artwork

Artwork approval request sent to customer. Waiting for Kathy at American Excavating to upload or approve artwork.

KS
Kathy Simmons
•Last contacted 2 hours ago

Prep

OpsStep 3

No more manual registration files

Upload any PNG or JPG and we'll route it through our network of professional digitizers. Production-ready embroidery and screen print files come back directly into your job flow.

  • One-click digitization for embroidery or screen print seps
  • Files route to vetted digitizers automatically
  • Email notifications when files are ready to use
Digitizer network included

American Excavating - Work Shirts

Prep

JOB-25-0377

Quote
Artwork
PrepCurrent Stage
Production
Shipping
Delivered

Artwork Digitization

Upload artwork for automatic digitization

american-excavating-logo.png

Embroidery Digitization

Done

back-design-excavator.png

Screen Print Registration

Processing

Digitization in progress

Your artwork is being converted to production-ready files by our network of professional digitizers. You'll receive an email when files are ready.

Order

PurchasingStep 4

Your quote becomes your purchase order

Connect your S&S Activewear or SanMar account once, then place orders directly from approved quotes. Live inventory, your account pricing, zero re-entry.

  • Order directly using your wholesaler credentials
  • Real-time inventory across all warehouses
  • Your negotiated pricing, automatically applied
Direct wholesaler integration

American Excavating - Work Shirts

Ordering

JOB-25-0377

Quote
Artwork
Prep
OrderCurrent Stage
Production
Quality
Shipping
Order Summary

Gildan 5000

Heavy Cotton Tee - Black

S(24)M(36)L(24)XL(48)2XL(24)
156 pcs × $3.42$533.52
In stock at Dallas
Order Total$533.52
Est. Ship DateDec 5, 2025
Connected Supplier

S&S Activewear

Account: ****4521

Credentials verified
Ship From
Dallas(TX)
All in stock
Phoenix(AZ)
142 available
Atlanta(GA)
All in stock

Ships to: Your shop address

Order will be placed using your connected S&S Activewear account

Your wholesaler account, connected — Threadline uses your existing S&S or SanMar credentials. Orders go directly to your account with your pricing.

Production

FloorStep 5

Your production floor and contractors in one place

Link any email thread directly to the job. Your contractors keep using email like normal — you just pick which conversation belongs here. No more digging through inboxes.

  • Download run sheets and work orders instantly
  • Select an email thread to link it to the job
  • Reply from Threadline — it sends via your email
Email integration included

American Excavating - Work Shirts

Production

JOB-25-0377

Quote
Artwork
Prep
Order
ProductionCurrent Stage
Quality
Shipping

Work Orders

Screen Print Run Sheet

Front Chest + Back Print

4 colors • 156 pcs

Embroidery Run Sheet

Left Chest Logo

8,500 stitches • 156 pcs

Linked Email Thread

PS

Phoenix Screenprinting

Re: Print files for JOB-25-0377

Linked
Acme Print Co.•Yesterday

Attached are the print files for job JOB-25-0377. 156 pieces total, need by Thursday.

Phoenix Screenprinting•2 hours ago

Files received! We'll have the order ready by Thursday morning. I'll send tracking once it ships.

Link any email thread — Your contractor uses email normally. Select the thread to display it here, tied directly to the job.

Quality

QCStep 6

Nothing ships until you say so

Build custom QC checklists for screen print, embroidery, DTG — whatever your shop runs. Snap photos, sign off, and gate shipment until every check passes.

  • Create custom checklists per decoration type
  • Attach photo proof directly to the job
  • Block shipment until QC is complete
Custom QC checklists

American Excavating - Work Shirts

Quality

JOB-25-0377

Quote
Artwork
Prep
Order
Production
QualityCurrent Stage
Shipping
Screen Print - Front Chest
Print registration aligned
Colors match PMS spec
No ink bleeding or smearing
Correct placement (4" from collar)
Flash cure temp verified
No pinholes or voids
5 of 6 checks complete
Embroidery - Left Chest
Thread tension correct
Backing removed cleanly
No thread breaks or jumps
Registration matches template
All checks complete
QC Photos
Front print
Back print
Detail closeup
Sign-Off
Inspector
Mike R.
DateDec 6, 2025

Shipment Blocked

1 checklist item incomplete. Complete all QC steps to release this order for shipping.

Fulfillment

ShipStep 7

From packed to tracked in one click

Cartons build themselves from your order sizes. Packing slips, labels, and tracking numbers generate automatically — and soon you'll ship directly from Threadline with live carrier rates and instant tracking updates.

  • Auto-build cartons from sizes and quantities
  • Generate packing slips and labels from job data
  • Share tracking with customers instantly
Shipping integration coming

American Excavating - Work Shirts

Shipping

JOB-25-0377

Quote
Artwork
Prep
Order
Production
Quality
ShippingCurrent Stage

Cartons

(auto-built from sizes)

Box 1 of 2

24 × S, 36 × M, 24 × L

Weight: 18.5 lbs

Box 2 of 2

48 × XL, 24 × 2XL

Weight: 16.2 lbs

Documents
Packing Slip
Shipping Labels (2)
Commercial Invoice
Ship To

American Excavating

Attn: Mike Johnson

1847 Industrial Blvd

Phoenix, AZ 85034

Address Verified
Tracking
CarrierUPS Ground
1Z999AA10123456784
1Z999AA10123456785
Est. DeliveryDec 10, 2025

COMING SOON: Ship directly from Threadline

Compare carrier rates in real-time, print shipping labels, and push tracking updates to your customers automatically — all without leaving the job. Full shipping integration is on the way.

Delivered

Post-saleStep 8

Your customer never had to ask "where's my order?"

From the moment they approved artwork to the second it hit their doorstep, your customer saw every milestone in their portal. Delivery notifications and review requests go out automatically.

  • Real-time status updates in customer portal
  • Automatic delivery and review notifications
  • Collect feedback without chasing emails
Zero manual follow-ups

American Excavating - Work Shirts

Delivered

JOB-25-0377

Quote
Artwork
Prep
Order
Production
Quality
DeliveredComplete
Delivery Confirmed
Items
156 pieces
Delivered to
Phoenix, AZ
Delivered
Dec 10, 2025
Customer Feedback

"Great quality, delivered on time. Will definitely order again!"

— Mike Johnson, American Excavating

Customer Portal

Your customer saw every milestone in real-time:

Order confirmed
Artwork approved
Production started
Shipped with tracking
Delivered
Auto Notifications

Delivery confirmation sent

Email with proof of delivery

Today

Review request sent

Feedback link included

Today

Job complete. Customer notified, feedback collected, and order archived — all without a single manual email.

Try it first. Pay when you're ready.

Everything you need to run your apparel business — from quotes to delivery. One month trial, then straightforward pricing that grows with you.

PLATFORM 1 Month Trial
Start Trial
$200/month

Includes 3 users

+$50/user after

  • AI-powered quote generation
  • Unlimited quotes & jobs
  • SSActivewear & SanMar integration
  • Real-time inventory & pricing
  • Customer portal with live tracking
  • Automated mockup generation
DIGITIZING
Get Started
$30-100/design
  • Screen print registration files
  • Embroidery machine files (DST, PES)
  • Unlimited revisions included
  • Fast turnaround times
LEAD GEN
Get Started
$300/month
  • AI-powered local business targeting
  • Automated outreach email generation
  • Personalized messaging per prospect
  • Track responses & conversions
ENTERPRISE
Contact Sales
Custom
  • Everything in Platform tier
  • White-label customer portal
  • Custom API integrations
  • Dedicated account manager